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5 Google Docs options you may not know

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From good chips to checklists, these 5 options allow you to work extra effectively and provide you with larger management in Google Docs

Photo of an image on a Chromebook. Google Doc drawn in the center, surrounded by 5 features: @ smart chips, Present to meet icon, Control placement, Image control, and Checklists.

Picture and illustration: Andy Wolber/TechRepublic

Even when you learn each Google Workspace replace, it is simple to overlook, neglect or overlook a characteristic when you do not use it usually. However Google retains bettering Docs by including good chips (that allow you to @ insert all types of things), serving to you handle duties with checklists—supplying you with larger management over printed textual content placement—and by letting you place pictures behind or in entrance of textual content. To not point out the now ever-present Current to Meet choice.

SEE: 20 good habits community directors need–and 10 habits to interrupt (free PDF)

As of late July 2021, all of those options can be found once you use Google Docs in Chrome on a pc. The place particularly talked about under, you additionally might entry these options in Google Docs cell apps. All the things it is advisable know is roofed under.

1. The best way to @ add Good Chips in Google Docs

Sort the @ key right into a Google Doc whereas in Chrome on the internet and an inventory of good chips choices shows (Determine A). The checklist may embrace individuals, recordsdata, dates or upcoming calendar occasions. Sort a number of further characters and the displayed objects checklist adjustments as you residence in on the merchandise you propose to @ embrace.

Every good chip shows related information when chosen and provides a hyperlink to the included content material. A contact good chip shows further details about the particular person (See How to hook up with individuals inside a Google Doc for extra particulars). Recordsdata equally reveals a mini preview pane, with a number of particulars about who owns the recordsdata and up to date adjustments. Dates show and supply entry to a calendar and a E-book Assembly choice. Occasion chips hyperlink on to the occasion on Google Calendar.

Determine A

Screenshot of @ smart chip options, with two people's email addresses listed, two Google Docs files listed, four date options, and one upcoming calendar event displayed.

In a Google Doc on the internet, sort @ so as to add good chips, which allow you to insert a hyperlink to individuals, recordsdata, dates or calendar occasions.

2. The best way to create checklists in Google Docs

Google Docs now helps checklists. Choose the icon (Determine B) so as to add a brand new guidelines in your doc, then enter particular person objects, every on their very own line. An empty field shows subsequent to every merchandise. Test the field to mark a process full and strikethrough the road’s textual content. Uncheck the field to take away the strikethrough formatting and test. Within the Google Docs cell app on Android or iOS, whereas enhancing a Doc, the Guidelines icon shows as an choice to the proper of the left- and center-text icons.

Determine B

Screenshot of Google Doc with the checklist icon circled (to the left of the bullet point icon), with five lines, each with a checkbox to the left (Task 1, Task 2, etc.). Task 2 has a check in the box to the left and, as a result, Task 2 has strikethrough formatting applied.

Choose the guidelines icon, then add a number of objects. Choose the checkbox to mark off an merchandise.

3. The best way to management paragraph placement between pages in Google Docs

Generally, you wish to guarantee that doc textual content stays collectively–that you do not have a heading and not using a paragraph, that you do not cut up a paragraph, or that you do not depart a single line from a paragraph by itself (Determine C). Choose the textual content you wish to hold collectively, then choose Format | Line & Paragraph Spacing, then choose from the choices:

  • Hold with subsequent, to maintain a heading and paragraph collectively,
  • Hold strains collectively, to forestall a paragraph from being cut up between pages, or
  • Forestall single strains, to make sure that a lone line does not dangle on a distinct web page.

Whereas your Google Doc might show a web page break as you and your staff edit, your textual content shall be grouped as chosen once you print.

Determine C

Three images that illustrate how the Format | Line & paragraph spacing | Prevent single lines option ensures text prints properly, so lines (or headings and paragraphs) aren't printed on different pages.

Three completely different line and paragraph spacing choices allow you to management and hold textual content collectively when printing. Whereas textual content and contours may look separated by a web page break (higher left), for the reason that Forestall Single Traces choice is chosen (higher proper), the printed output (decrease picture) ensures that the content material is saved collectively on the web page.

4. The best way to layer pictures above or under textual content in Google Docs

It’s possible you’ll regulate an inserted picture in a Google Doc to be a background or an overlay for textual content (Determine D). A picture behind textual content may make a superb masthead for a e-newsletter. This additionally lets you place captions, for instance, straight on prime of a picture. Simply ensure that to make use of a contrasting colour to make sure the visibility of your textual content! Conversely, a picture in entrance of textual content may make phrases appear to develop out of a picture or grasp under it.

SEE: How properly does Google Docs spelling and grammar test work? (TechRepublic)

To switch the layer of an inserted picture, click on (or faucet) on it to pick it, then choose both the Behind Textual content or In Entrance of Textual content icon. Alternatively, choose a picture then select Format | Picture | Picture choices | Textual content wrapping, then choose the model (i.e., Behind Textual content or In Entrance of Textual content). In Google Docs on Android, whereas enhancing a Doc, faucet on a picture, choose the three-vertical dots menu | Picture choices | Picture | Textual content Wrap, then choose both Behind Textual content or In Entrance of Textual content.

Determine D

Screenshot of a Google Doc, with sidebar Image options | Text wrapping options displayed, with both Behind text and In front of text options circled. Those same options also display to the lower left of an inserted image when the image is selected.

It’s possible you’ll select to have pictures in a Google Doc show behind or in entrance of textual content.

5. The best way to current to a gathering with Google Docs

When utilizing Chrome on a pc, the choice to current a Google Doc to Google Meet shows within the higher proper (Determine E), by the blue Share button. After you be part of a Google Meet session in your pc (e.g., in one other tab in Chrome), choose the Current to a Assembly icon. The system ought to auto-recognize that you simply’re in an lively assembly and show a “Current Tab to Assembly” button. Choose that button to current your Doc inside Meet.

SEE: The best way to use the brand new Google Docs examine characteristic (TechRepublic)

In the event you aren’t in an lively Google Meet session, chances are you’ll choose the Current to a gathering icon and the system will present upcoming scheduled Google Meet calendar occasions for the day. All of those Current to Meet options work in Google Sheets and Google Slides inside Chrome on the internet on a pc, as properly.

Determine E

Screenshot of the upper right portion of a Google Doc, with a Google Meet tab active in the background. The Present to Meet button has been selected, and a Present tab to meeting button is displayed, ready to be selected.

In Google Docs in Chrome on the internet, the ever-present Current to Meet icon permits you to current your file to an lively Google Meet session.

What characteristic do you utilize most?

Which of those options do you utilize most frequently? Or, is there one other comparatively latest Google Docs enhancement you worth? How usually do you utilize the @ good chip choice? Let me know what your expertise with Google Docs in Chrome on the internet and these options has been—both within the feedback under, or on Twitter (@awolber). 

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